Gmail Hacks & Tips [#Part 1] – Labels & Filters

Those of you, who have been using Gmail as their main e-mail account will be coming across many vague e-mails on the daily basis and they eat up lots of time of the user, if he/she has not been using the new features of Gmail wisely. Today we will be telling you about a tip which can help you to read and manage all the mails in an efficient way. By following this tip you will come across less number of vague mails or I should say advertisement mails, we will be posting more tips which will help you to increase your speed while working on GMail and do lot more useful stuff which is not possible from other e-mail service providers.

‘Labels + Filters’ is an AWESOME combination to manage your e-mail.

Believe me, if you have not been using these two features in your Gmail, then start using it, this will really help you to save you time and make you Gmail inbox look simpler to a great extent. Labels are nothing but a way to classify your mails under certain categories defined by you. Now you might say that it’s a tedious task to label every mail that we receive but let me tell you that with the help of Filters this can be done automatically. You can say that with the help of these 2 features you will be able to put your mails into different folders, if I want to see a mail received from one of my friend ‘xxx@yyy.com’, then I will just have to click the name of the label and then I will see all the read and the unread mail sent by my friend. Please take a look at the example shown below:-

Here I am about to create a label named ‘TechnixUpdate’, and all the mails received from ‘xxxx@technixupdate.com’ will be labeled as ‘TechnixUpdate’. First of all click the ‘gear’ symbol and then click an option named ‘Settings’, from the dropdown menu of ‘gear symbol’, as specified below:-

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Then click on the sub-tab named ‘Lables’, scroll-down little bit and then click the button named’ Create a new Label’, as specified below:-

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Enter the name of the Label, in the new sub-window opened and then click ‘Create’, you will see the name of your Label in the settings section as specified below:-

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So, with this you can create a Label, now you will have to merge this label with a Filter or I should say a ‘Rule’ (for those who use Microsoft Outlook at their workplace), Click to the tab named Filters and then click the option named ‘Create a new Filter’.

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Doing so, will open a new window in which you will have to enter the criteria on the basis of which, your mails will be filtered. So, I will put that e-mail address as ‘xxxx@technixupdate.com’ because I have mentioned above that I wanted to label all the e-mails received from xxxx@technixupdate.com as TechnixUpdate. Similarly, you can use other fields to filter an email. Click the link named ‘Create filter with this search.

 

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Now it will ask you the actions to be performed with all the mails covered under this filter, here I have selected an option which will mark all the e-mails under the label of ‘TechnixUpdate’ (specified below)

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So, now click the button ‘create filter’ and once the filter is created you will see a success message on your screen and then return to your inbox to see that all the e-mail covered under the filter were labeled as TechnixUpdate. This is how you can manage all the important mails under a different folders.

Apart from using filters in this way you can use them to ignore or delete mails, for example you are annoyed of some advertisement which keep-on coming to your mailbox then you can mark their common subject or common e-mail ID in the filter and then direct that group of mail directly towards the trash. Hence they will not even popup in your e-mail box and they will directly go as unread in ‘Trash’.  If you already have many labels on left side of the window but you have used them ever then you can go to settings under the tab of Labels and then you can decide which Label should be shown and which should be hidden.

We will be putting more useful tips for working on GMail in future, please visit us regularly. If you see find any issue while performing any of the steps mentioned above then please put that in comments.

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