Outlook is one of the most commonly used application in the offices and even for personal use. User may check mails, manage them, reply them and all activities that are related with mails are done through this application. You might have experienced some scenarios while using this application that often by mistake we click on Reply option instead of clicking on Reply All before replying to the mails or before sending the answers of queries to team members, business proposals to clients, price quotations to business stakeholders, etc. As we all know, that whenever we use or click on Reply option, Outlook sends mail to only first person in the recipients list and simply ignore all the others and subsequent recipient email addresses from original email. While on the other hand we also know that Reply All option always ensures that your reply will be received by all the recipients of the group email listed in that list or in CC. So, for such scenarios there is a small utility which has been specifically developed to help out the user in such scenarios.
CodeTwo Outlook Reply All Reminder is a small, easy to use and a helpful add-in for both Outlook 2007 and Outlook 2010 that reminds you about using Reply All option before you start composing reply message for group emails or the emails containing multiple recipients in the list. It is a very simple and has been designed and developed only for a specific purpose and you may observe that CodeTwo Outlook Reply All Reminder doesn’t work with messages containing only one recipient, as its main motive is to just remind about the messages containing multiple recipients.
It can be easily downloaded from the link given below. Once you start using it in your computer, you will see that it works by, intuitively checking for all the incoming emails with more than one email addresses or multiple recipients. So, when you click Reply to compose a reply for a group email, it immediately notifies you about using the Reply All option, as mentioned earlier. You may observe that this particular add-in is different and comes without any configurations. The Alert dialog which appears on your screen has 3 options in total and those options are Reply, Reply All and Cancel.
Once you click on the Reply All option, it will automatically put all the group email recipients’ email addresses into To input field, thus assuming that you clicked on Reply by mistake. Although, earlier also there are some add-ins which has been developed for Outlook but unlike other add-ins, it doesn’t add a new tab or group into default tabs. To remove the add-in, you need to manually disable it and then you may perform un-installation from add-ins which is accessible from Outlook Options. Download CodeTwo So, just download it from the below given link and try it out.