Add Closed Captions, Subtitle On Video In PowerPoint Presentation For People With Hearing Disabilities [STAMP Add In]

If you know a person with hearing, sight, or reading disabilities you would know what we are talking about, STAMP (the Subtitling Text Add-in for Microsoft PowerPoint 2010) is a new, free public beta plugin for office powerpoint that increases the accessibility of your presentations by adding closed captions to video and audio files. STAMP lets you create captions within PowerPoint or import existing industry standard Timed Text Mark-up Language (TTML) files.

STAMP helps Microsoft PowerPoint 2010 users to quickly and easily add closed captions to any video and audio files included in their presentations, either by creating the captions within PowerPoint or by importing an existing industry-standard Timed Text Mark-up Language (TTML) file. If you don’t have access to an existing TTML file but still need to create captions (or adjust imported captions), you can use the simple caption editor STAMP provides.

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With STAMP you can also subtitle videos or audio files in another language, for example, for a training program. Our own Office Training team is using STAMP to subtitle our training videos for audiences around the world, and to help our subsidiaries localize those videos into many different languages.

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The Subtitling text add-in for Microsoft PowerPoint lets you add closed captions to the video and audio files you include in your presentations. If you work with captioned video and audio files that already have Timed Text Markup (TTML) files associated with them, this add-in lets you import them directly into your presentation. If you don’t have a TTML file, you can add captions directly in your presentation.

The STAMP add-in allows you to do the following:

  • Import captions from a Timed Text Markup (TTML) file to create captions against an audio or video in the presentation.
  • Create and edit closed captions in PowerPoint 2010.
  • Delete your closed captions.
  • Turn captions on and off when in presentation mode. Viewers who have this add-in installed can do this also.
  • Use a video/audio playback while editing Timed Text captions.
  • Align captions when they have moved, or if you re-size the video.
  • Import communicative text formatting information from the TTML file, for example: styling, color and alignment.

Download and install STAMP

The add-in is designed for PowerPoint 2010, and you must install the correct add-in for your version of Office (32-bit or 64-bit).

STEP 1: CONFIRM YOUR VERSION OF MICROSOFT OFFICE

To check which version of Office you are using, and which installer you should download, do the following:

  1. In PowerPoint, click the File tab.
  2. Click Help.
  3. Under About Microsoft PowerPoint is information about the version of Office that you have installed, including whether it is 32-bit or 64-bit.

STEP 2: DOWNLOAD STAMP

After you are sure of the version you need, download the add-in by doing the following:

  1. Go to Subtitling Text Add-in for Microsoft PowerPoint (STAMP).
  2. Choose the correct version for your computer and save the .zip file to your computer.
  3. Extract the files to a folder on your computer.

STEP 3: INSTALL STAMP

After you have downloaded the appropriate STAMP file, install it by doing the following:

  1. Go to the folder where you extracted the installation files, and runSetup.exe.
  2. Follow the steps in the installation wizard.

To verify that the add-in installed correctly, do the following:

  1. Open PowerPoint 2010.
  2. Click the File tab, and then click Options.
  3. Click Add-ins, and verify that Sub-titling Text Add-in for Microsoft PowerPoint is listed under Active Application Add-ins.

Keyboard shortcuts

The buttons on the caption editor can be accessed using standard Microsoft Windows Alt + key accelerators.The following keys have also been assigned to functions in the Caption Editor:

KEY FUNCTION

F2
Move back 2 seconds of playback

F3
Set start time of the current caption

F4
Set end time of the current caption

F5
Set focus to caption text for editing

F6 or Insert
Insert new caption at the bottom of grid, and set start time

Delete
Delete current caption

CTRL+P
Start or pause the playback

CTRL+SHIFT+S
Slows the playback speed

CTRL+SHIFT+N
Resumes normal playback speed

CTRL+SHIFT+G
Increases the playback speed

Create new captions using the Caption Editor

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1. Play

2. Set Start Time and Set End Time

3. Caption Text field

4. Add and Delete Captions

5. Create Captions

To add new captions to an audio or video in your presentation, do the following:

  1. On the Insert tab, click the Video or Audio menu and then select the media type and location that you want to insert into your presentation.
  2. In Audio Tools or Video Tools, click the Playback tab, and then click theAdd Captions menu.
  3. Click Create Captions

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4. In the Caption Editor, Click the Play button to start playback of the audio or video.

5. With the media playing, listen for the dialog that you want to caption, and click Add Caption. The caption will be created with the current media playback time as the Start Time of the caption.

NOTE: Clicking Start Time will reset the starting point of the active caption.

  1. You can then do one of the following:
  • Click in the Caption Text field and type the text to appear in the caption; or
  • Click Set End Time to set the caption end time to match the current media playback position. You can also manually enter the end of each caption.
  1. Repeat steps 4 and 5 to create additional captions.

NOTE You don’t have to create captions in order. To add a new caption between two existing captions, click Sort to put them into time sequence order.

Edit or delete captions in the Caption Editor

When you select media that already has captions added you can edit the captions by doing the following:

  1. On the Playback tab, click Edit Captions.

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2. Click in the text area of the caption you want to edit, and then make the necessary changes.

3. Click Update Captions.

You can delete a caption by doing the following:

  1. On the Playback tab, click Edit Options.
  2. Select the row of the caption you want to remove, and then click Delete Caption.

NOTE To see the captions you have entered or modified, switch to Slide Showview of your presentation and then click the audio or video to start it.

Align, show, hide, or remove captions

ALIGN CAPTIONS IF YOU MOVE OR RESIZE YOUR VIDEO

If you move or change the size of the video in your presentation, you can realign the closed captions by selecting the video, and then clicking Align Captions on thePlayback tab.

HIDE OR SHOW CAPTIONS IN THE PRESENTATION

You can hide captions from view in your presentation by selecting the media, and then clicking Hide on the Playback tab.

NOTE Hiding captions does not remove them from the presentation.

To display captions that you have previously hidden, select the media, and then click Show on the Playback tab.

REMOVE CAPTIONS FROM THE PRESENTATION

To completely remove captions from the media in your presentation select the media, and then click Remove on the Playback tab.

STAMP is available for download now and works in all the languages Office currently supports around the world, you can download it from Sourgeforge

Related: Read on How To Save Word Office Document In DAISY Format For People With Hearing, Sight or Reading Disabilities here

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